Policies and Procedures

GDPR - 2018

Under GDPR (General Data Protection Regulation) legislation, the church Charity Trustees of Calne Baptist Church are the Data Controller and can be contacted by emailing [email protected]

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Our Privacy Policy Statement

Under Data Protection legislation the Charity Trustees of Calne Baptist Church are the Data Controller and can be contacted by emailing [email protected] or ringing the Church Secretary 01249 814499.

If you complete any of our ‘Contact’ forms or email us from this site we will only retain your name and details for as long as is necessary for us to deal with your enquiry. We will NOT pass on your details to anyone other than the person (or people) in our church who are best able to deal with your enquiry. If you are concerned about the way your information is being handled please email the Chair of Trustees. If you are still unhappy you have the right to complain to the Information Commissioners Office (ICO).

When we have your consent to hold your data:

• We will use it only for the purposes you have given your consent to.
• We will NOT pass on your details to anyone outside of Calne Baptist church without your express consent.
• If you have consented to have your data in the published form of the Church Directory we will only share your data with others who have given similar consent, i.e. those 4also published in the directory.
• We will use your data to share church information, activities and events with you by blind copy (BCC) email, that are of interest to CBC so as to maintain the privacy of those members who do not wish to appear in the published form of the directory.
• If you have not consented to have your data in the church database and given consent under Section 3 of this form we will not be able to share church information, activities and events with you by email or post.
• Various groups at CBC may consent among themselves to share their email addresses with each other for the purpose of pursuing the aims of their group together.
• If you exercise any of your rights under data protection law, we must respond as quickly as possible. This must be no later than one calendar month, starting from the day after we receive the request.
• At any time you may make a request for your data to be deleted from one or more or our databases.
• At any time you may make a request to see the data held about you, and we must respond within one month.
• At any time you may make a request for your data to be corrected if you believe them to be inaccurate.
• At any time you may change the terms of your consent.
• At any time you have the right to obtain your data from us in an accessible form.  We will respond to this request with your data delivered in a portable form, i.e. email or papercopy.
• If you are concerned about the way your information is being handled please speak to our Data Protection Trustee.  If you are still unhappy you have the right to complain to the Information Commissioners Office (ICO).

​CBC Data Protection Policy

This policy covers our approach to our obligations under GDPR.​

Data Protection Policy

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​INTRODUCTION TO THE GENERAL CONSENT FORM

To enable the church to keep in touch with you and provide pastoral support and other services as appropriate we need to comply with current Data Protection legislation. This allows us to process personal information as we regard it as being in the church’s legitimate interest.

If you consent, your name and contact details will be entered into our church database which is securely password protected and accessed only by the Minister(s), Church Secretary and Church Database Administrator.  Your contact details will be removed from the database once you are no longer a member of, or are no longer in regular attendance at the church – unless you ask to remain as one of our “church friends”.

To enable us to provide adequate pastoral support to you and your family, the Minister, on rare occasions, may record information which may be regarded as sensitive. This information will be stored security. This information will NOT be disclosed to anyone else without your consent.

You have the right to ask to see any information we hold about you (including any pastoral support information) by submitting a ‘Subject Access Request’ to the Church Secretary. You also have the right to ask for information which you believe to be incorrect to be rectified. If you are concerned about the way your information is being handled please speak to our Data Protection Trustee. If you are still unhappy you have the right to complain to the Information Commissioners Office (ICO).

Under Data Protection legislation the church Charity Trustees of Calne Baptist Church are the Data Controller and can be contacted by emailing [email protected]  or ringing the Church Secretary 01249 814499.
 

CHURCH DATABASE & DIRECTORY

We would like to include your name and contact details in our Church Directory which will be distributed in paper form or by email to all members of the congregation who also have given consent to be entered in the directory.

 A copy will also be kept in the church office. We will not give copies of the Church Directory to anyone else. We will only include you if you give your specific consent for us to do so. If you are happy for your details to be included please indicate where asked to do so in the form overleaf. You can ask for all or any of your details to be removed (or amended) at any time. If you wish you can be entered into the Church Database only, allowing the church to be able to contact you. To do this complete and sign only the General Consent Section 1.

General Consent Form

Equal Opportunities​

Calne Baptist Church is committed to the promotion of equality of opportunity in all fields of its activity in accordance with the following Policy Statement.​

Equal Opportunities Policy

Safeguarding

Calne Baptist Church recognises its responsibilities for the safeguarding of all young people under the age of 18 (regardless of gender, ethnicity or ability) as set out in The Children Act 1989 and 2004, Safe from Harm (HM Government 1994) and Working Together to Safeguard Children (HM Government 2010).

Furthermore, we commit ourselves to the safeguarding of adults at risk and ensuring their well-being in the life of this church.

As members of this Church we commit ourselves to the nurturing, protection and safekeeping of all associated with the Church and will pray for them regularly.

In pursuit of this we commit ourselves to the following policies and to the development of procedures to ensure their implementation.

Safeguarding Policy Statement